Payroll Changes

A payroll change is any adjustment that affects an employee’s salary or benefits. This could be a one-time update, like a bonus, or a more permanent change, such as a salary increase reflected in the employment contract.

Payroll changes are the primary — and only — way for businesses to directly impact an employee's payout. In practice, each payroll change is submitted as a pay item in Lano. This ensures all updates are properly tracked and included in the upcoming payroll.

In Lano, a payroll change is submitted as a pay item — a specific entry that defines the type and amount of the change (e.g. bonus, salary adjustment).

Lano collects payroll changes for the upcoming payroll cycle until the cut-off date. Keep in mind that there are different cut-off dates for payroll employees and EOR employees.

Note: If you need to make updates after the cut-off date, this may require off-cycle processing.

• Learn more about payroll cut-off dates

To help you stay on track, Lano sends:

• First reminder: Sent 10 days before the cut-off date, this email reminds you that the payroll change window is open and encourages you to review or submit any required updates.

• Second reminder: Sent 3 days before the cut-off, this follow-up includes a recap of all submitted changes and prompts you to make any final edits if needed. This ensures you have enough time to review, adjust, and finalize any updates.

You can submit payroll changes directly in the Lano platform for both payroll and EOR employees. The following articles include detailed explanations of the different types of payroll changes you can submit.

• How to report payroll changes for payroll employees

• How to report payroll changes for EOR employees

IInstead of submitting expenses or time off manually as payroll changes, you can enable expense management and time off management in Lano. This allows employees to submit their own requests — such as travel reimbursements, office purchases, or vacation days — directly through the platform. Submissions are routed into the approval flow and integrated automatically into the payroll cycle, streamlining both reimbursement and absence tracking.

Learn more about enabling expense management

Learn more about enabling time off management